Meeting Minutes Templates

Adopt Bylaws

For use when Bylaws of the corporation are first drafted and approved.

Amend Bylaws

For use whenever the Bylaws are altered.2

Select Accounting Period

For use upon formation of the Corporation or any time the accounting period changes.

Agent for Service of Process

For use upon formation of the Corporation or upon a change.

Appoint Director

For use any time a Director is appointed.

Remove Officer

For use any time an Officer must be removed from their position.

Officer Compensation

For use if an Officer is to receive compensation.

Officer Bonus

For use any time a bonus is offered to an Officer.

Director Compensation

For use if a Director is to receive compensation.

Corporate Office

For use to determine the principal office of the Corporation.

Ratify All Actions of Officers

For use to make sure all actions of an Officer or Director during the previous year have been properly ratified or approved.

Ratify Specific Action

For use to ratify a specific action taken by an Officer or Director.

Reimburse Expenses

For use to reimburse any person for expenses incurred on behalf of the Corporation, including expenses incurred to form the Corporation.

Contracts Prior to Incorporation

For use to assume all contracts entered by predecessors to the Corporation before the Corporation was formed.

Annual Meeting

For use to set the date, time and place of the annual meeting of shareholders.

Annual Statements

For use any time an annual statement, such as an income statement or balance sheet, needs to be prepared.

Trade Name

For use any time the Corporation will operate under a trade name and not the official name of the Corporation.

Sell Real Estate

For use any time the Corporation sells real estate that it owns.

Buy Real Estate

For use any time the Corporation buys real estate.

Deed

For use any time the Corporation needs to prepare or sign a deed to any property that it is selling.

Escrow Instructions

For use any time the Corporation needs to prepare or approve escrow instructions on the sale of property.

Title Insurance

For use any time the Corporation needs title insurance as part of the sale of property.

Prepare or Execute Documents

For use any time there are documents of any other type that the Corporation needs to prepare or execute.

Sell Asset

For use any time the Corporation sells a major asset.

Buy Asset

For use any time the Corporation buys a major asset.

Acquire Stock

For use any time the Corporation acquires the stock of another company to hold or trade.

Sell Stock

For use any time the Corporation sells stock of another company that it holds.

Lease Premises as Tenant

For use any time the Corporation will lease office space, buildings, land or other real estate as a tenant from another person or entity.

Lease Premises as Landlord

For use any time the Corporation leases the use of office space, buildings, land or other real estate that the Corporation owns to others.

Lease Equipment as Lessee

For use any time the Corporation leases equipment from others.

Lease Equipment as Lessor

For use any time the Corporation leases equipment that it owns to others.

Renew Lease

For use any time the Corporation has the option to renew any kind of lease and the Corporation wants to exercise that option to renew.

Originate Loan

For use any time the Corporation lends to others.

Borrow Money

For use any time the Corporation borrows money from other people or entities.

Open Bank Account

For use any time the Corporation opens a new bank account in its name.

Authorize Signature for Bank Deposits

For use any time the Corporation gives an Officer, Director or manager the authority to sign checks made out to the Corporation or otherwise has authority to deposit money into the Corporation's bank accounts.

Authorize Signature for Bank Withdrawal

For use any time the Corporation authorizes an Officer, Director or manager to withdraw money from the Corporation's bank accounts or to sign checks to draw from the Corporation's bank accounts.

Close Bank Account

For use any time the Corporation closes a bank account.

Line of Credit

For use any time the Corporation opens a line of credit with any person or entity.

Collateralize Asset

For use any time the Corporation places a lien on an asset or uses an asset as collateral for a loan or other transaction.

Credit Card

For use any time the Corporation obtains a credit card in its own name.

Insurance

For use any time the Corporation obtains an insurance policy of any kind in which it must pay premiums or deductibles.

Assignment

For use any time the Corporation assigns its obligations or rights under a contract to another party.

Investment Account

For use any time the Corporation opens an account to purchase, hold or sell investments such as stocks, bonds or other investments.

Sale-Leaseback

For use any time the Corporation will enter into a sale-leaseback transaction, either as seller/lessee or as purchaser/lessor.

Guarantee

For use any time the Corporation guarantees performance or other obligation.

Revoke Signatory Authority

For use any time an Officer, Director or manager has their signatory authority over an account revoked.

Hire Employees

For use any time the Corporation hires an employee or enters into a contract of employment.

Health Care Plan

For use any time the Corporation participates in a health care plan for its Officers, Directors or employees.

Hire Manager

For use any time the Corporation hires a manager.

Retain Independent Contractor

For use any time the Corporation enters into an agreement to hire an independent contractor to perform services to the Corporation.

Share Certificate

For use by the Corporation to approve the wording and design of share certificates before shares are issued or whenever the share certificates are changed.

Issue Shares

For use any time the Corporation issues shares for sale.

Declare Dividend

For use any time the Corporation declares a dividend to shareholders of any class of stock.

Redeem Shares

For use any time the Corporation purchases shares of the Corporation back from a shareholder.

Internal Audit

For use any time the Corporation authorizes an internal audit of the books and records, accounts, processes, performance, or other aspect of the Corporation's operations for the benefit and use of the Corporation and/or its shareholders.

Accountant

For use any time the Corporation hires an independent accountant or accounting firm.

Attorney

For use any time the Corporation hires an attorney to provide outside legal counsel.

In-House Attorney

For use any time the Corporation hires an attorney to act as in-house legal counsel to the Corporation.

Commence Litigation

For use any time the Corporation commences litigation or other settlement of a dispute on its own behalf.

Defend Litigation

For use any time the Corporation must defend against litigation initiated against the Corporation or otherwise settle a dispute brought against the Corporation.

Release

For use any time the Corporation issues a release of any claims or that it might have.

Indemnification

For use any time the Corporation will pay the expenses of defending a suit brought against an Officer or Director in their capacity as Officer or Director of the Corporation.

S Election

For use if the Corporation elects to be treated as an “S” Corporation by the IRS for tax purposes.

License

For use any time the Corporation must obtain a license or permit from a government agency to conduct business such as a sellers permit, liquor license, or other license or permit.

Adjust Authorized Shares

For use any time the Corporation adjusts the number of shares that have been authorized, either by authorizing more shares or reducing the number of shares authorized.

Incorporate