If you’re considering filing as an LLC (Limited Liability Company), it’s probably in part because this business structure provides business owners with liability protection and pass-through tax status, while minimizing the business formalities and paperwork you’re responsible for.
Before you dive in, there are several important documents you’ll need in order to file an LLC. Let’s take a look.
1: Articles of Organization
The Articles of Organization — also called Certificate of Organization — is the equivalent of the corporation’s Articles of Incorporation. It is the legal foundation for your LLC, and is required by every state. This mandatory document outlines the basic information for your business, including:
- Business Name: It’s essential that you make sure that your name doesn’t conflict with the name of another business already registered in the state where you’re filing your LLC.
- Business’ Purpose: In most states, you don’t need to be specific about your purpose. A template statement like “to engage in any lawful activity under state law for a limited liability company” should be enough.
- Business’ Principal Place of Business: where you conduct business primarily.
- Business’ Registered Agent: This is the entity or individual who will receive official papers and legal documents on your behalf, including renewal notices from the state and any documents related to lawsuits. The registered agent must be located in the state where your LLC is registered, and must have a physical street address. If you would rather not to use your business address as the registered agent, you can use a Registered Agent service to handle this for you.
- Your Business’ Management Structure: Most states require that you specify your management structure. Does it include a single manager, more than one manager, or are all members are managers? You may also need to provide the names and addresses for each of the managers.
- Your Business’ Duration: Not all states require you to specify how long your LLC will operate, but some will. You can opt to say “perpetual” for the duration and not give a specific end date. A few states set a statutory limit on the duration (usually a few decades). You can always extend your LLC for longer if it’s still in business when you hit the end of this period.
An Operating Agreement is the document that states the rights and obligations of the members of your LLC, as well as lists the distribution of income of the Limited Liability Company to its members.
While you’re not required to file an operating agreement to form your Limited Liability Company, you will need to keep one at your place of business to be compliant with the company’s corporate formalities.
If you’re not the only shareholder of your business, all members must sign the operating agreement in order for it to be effective and valid. If there is more than one member, you’ll need to define how key business decisions will be made, how profits and losses will be distributed, and what happens when someone wants to exit the business.
What you include in your operating agreement will vary depending on your business, but may include:
- Members’ Percentages of Ownership
- How Profits and Losses Will be Distributed
- Voting Rights
- How the LLC Can be Dissolved
When you’re starting a business, you’re probably not thinking too far down the road, but it’s a wise idea to plan out what will happen if an owner dies or wants to exit the business.
3. IRS Form SS-4
No matter what business structure you choose, you will also need an EIN (Employee Identification Number). You’ll use this — rather than you social security number — on all business-related documentation. You’ll also need it to open a business bank account and file your business’ taxes. To get an EIN, you need to fill out IRS Form SS-4 (or let CorpNet do it!).
In addition to these documents, you will need to file an annual/biennial report with the state (although a few states don’t require this).
Knowing what’s expected of you in filing an LLC can make the process go smoother.