Creative Team Working
Posted February 17, 2023

The Bookkeeper’s Guide to Outsourcing

How many of your bookkeeping clients are business owners outsourcing their accounting tasks to you? If you’re lucky, probably quite a few, since small and large businesses alike have plenty of complicated financial needs. Smart business owners know that outsourcing tasks not in their wheelhouse are a great way to free up valuable time that can be better used to grow their businesses.

Just as with your clients, wearing all the hats in your bookkeeping business is not the best use of your skills. When does hiring an expert help make more sense for your needs and your bottom line? Here are seven areas of business you can outsource either completely or partially, depending on your needs and your budget.

Seven Business Areas to Outsource

1. Legal Issues

You will most likely need legal advice or representation at some point in your entrepreneurial career. Don’t wait until a problem arises to search for a good attorney. Have one involved in your bookkeeping business from the beginning and keep them informed of what’s going on in your company. That way, when you need them to create or look over a contract, they’ll be ready to go.

Do you have ongoing or recurring legal tasks such as business filings, licenses and permits, annual reports, and such? You can save time by outsourcing these complicated corporate compliance issues to an online service such as CorpNet. CorpNet will stay on top of all the deadlines and requirements in the state where your bookkeeping business is located and make the appropriate filings for you.

2. Human Resources

If you have just one or two employees, you might think your business’s HR responsibilities can be managed in-house. In reality, an outside HR company can actually oversee a whole range of human resources tasks you might otherwise have to outsource to multiple providers.

Depending on your business’s size and needs, these functions could include:

  • Payroll processing
  • Employee benefit plan management and administration
  • Employee recruiting
  • Training new employees
  • Employment law compliance such as safety (OSHA)
  • Employee health insurance
  • Coordinating virtual employees
  • Hiring other freelancers

Here are some popular companies and websites that assist with outsourcing human resources tasks:

HR outsourcing companies generally charge a flat monthly fee or a percentage of each employee’s salary.

3. Technology Help

All things tech is probably where you’ll want to outsource most of the tasks in your bookkeeping business. It’s always smart to learn how to handle a few IT functions yourself, but when it comes to the big jobs, like switching web hosts or fixing a virus-infected computer, it makes more sense to spend the money and outsource to an expert. You can save hours of frustration and lost productivity by turning the reins over to someone in the know.

If the tasks are something you can learn yourself, make sure to ask the IT person to show you how to do it. That way, you can handle the little stuff going forward and save the big jobs for them. AMore than 31% of IT services were outsourced last year. Other commonly outsourced tech tasks include web and app development, AI and IoT, website development, and quality assurance.

Here are some popular companies and websites that assist with outsourcing technical tasks:

4. SEO and Content Marketing

How good is your bookkeeping business’s SEO? To find out, try searching for “accounting business,” “bookkeeper,” “CPA,” or if you cater to a specific type of client, try searching specifically, such as “small business accountant” or “restaurant accountant.” Are you satisfied with the results you get? How far down the ranks does your local accounting business show up—if it does at all? Now, try Googling your exact business name. What pops up then? Obviously, the goal is to gain SEO superstar status—and that means getting your accounting business highly ranked in search engine results when potential customers are searching for accounting firms in your community.

Unfortunately for your bookkeeping business, SEO algorithms change all the time. SEO is a tricky game that takes lots of constant attention that you may not have to give. Find an SEO expert you can keep on retainer to help you keep your website up to date on what search engine algorithms are looking for, plus get you listed on all the search directories your bookkeeping business should be listed. Will the SEO expert be able to fill your website with valuable content or can they advise you on how to find the content? Then there’s video content, which can improve your SEO and draw more traffic to your website.

Because social media plays such a big part in SEO, make sure your expert knows which platforms your business needs representation on and can give advice on what you should be posting and how often.

Common tasks outsourced for agencies for SEO and content marketing:

  • Web pages
  • Blog posts
  • Product descriptions
  • Social media posts
  • Email campaigns and newsletters
  • eBooks
  • White papers
  • Video publishing
  • Search engine optimization

Here are some quality agencies to outsource SEO and content marketing to:

Probably the most time-consuming task for your bookkeeping business has to do with finding new clients. You might be your business’s best salesperson, which makes sense since you are the owner and the face behind the business. But when it comes to marketing, getting some expert help can really ramp up your business and bring in more new leads. When you outsource your marketing efforts, you’ll have someone on your team keeping up with the latest trends in digital media and local campaigns. You can work with a freelance marketing person or a marketing communications company, depending on your budget. Either way, the marketing experts will most likely represent many different companies. Make sure they know your industry and do not represent any of your competitors.

6. Graphic Design

You can find great graphic design help via marketplaces or via smaller agencies that specialize in handling one-off projects for clients. And the best part of these services is the quality of their work. If you pick the right freelancer for your project, you’ll be amazed at the quality of work they can produce. From full website design and logos to social media posts and slide decks, a solid graphic designer can be a big boost to your business.

Common tasks outsourced to graphic design agencies and marketplaces:

  • Logo design
  • Business card design
  • Letterhead
  • Email signatures
  • Email templates
  • Posters
  • Website design
  • Social media posts
  • PowerPoing presentations
  • Pitch decks

Here are some graphic design marketplaces and agencies that specialize in outsourcing:

7. Odds and Ends

You’d be surprised how many time-wasting little tasks pop up during the average day of a small business owner. Whether it’s putting together the new desk you got from Ikea or designing a new flyer for your bookkeeping business, websites like TaskRabbit and Fiverr can be the answer to your prayers. Visit these sites to put small “odds and ends” jobs up for bid to thousands of freelancers and get just about anything done on the cheap.

Where to Find Help

There are many places to find help for your business. Start by asking your fellow small business owners for recommendations. You can also check online directories and matchmaking sites for outsourcing possibilities in fields like technology, HR, and business compliance. No matter where you find your outsourcing options, be sure to check references and always use a written agreement before starting any work with them.

<a href="https://www.corpnet.com/blog/author/nellieakalp/" target="_self">Nellie Akalp</a>

Nellie Akalp

Nellie Akalp is an entrepreneur, small business expert, speaker, and mother of four amazing kids. As CEO of CorpNet.com, she has helped more than half a million entrepreneurs launch their businesses. Akalp is nationally recognized as one of the most prominent experts on small business legal matters, contributing frequently to outlets like Entrepreneur, Forbes, Huffington Post, Mashable, and Fox Small Business. A passionate entrepreneur herself, Akalp is committed to helping others take the reigns and dive into small business ownership. Through her public speaking, media appearances, and frequent blogging, she has developed a strong following within the small business community and has been honored as a Small Business Influencer Champion three years in a row.

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