Registering your business as a foreign LLC (also known as “foreign qualification”) is required under certain circumstances when you operate your business outside of the state in which you’ve formed your LLC.
Despite the term “foreign,” a foreign LLC operates domestically within the United States. Your LLC isn’t considered foreign in the state in which you initially registered it, only in the states where you’ve expanded its operations.
Breaking Down the Need for a Foreign LLC
A few hypothetical scenarios of when you may need to file as a foreign LLC include:
- Your retail home decor business is registered and has a brick and mortar store in Ohio, and you decide to open another store in Pennsylvania. To legally conduct business in Pennsylvania, your LLC will need a foreign qualification.
- You have formed your accounting business in Delaware, but your company’s physical location is in New Jersey. You will need to register as a foreign LLC in New Jersey to conduct business in that state.
- Your restaurant supply company is an LLC registered in Missouri, and you’ve hired a sales rep who lives in Louisiana and is actively selling your products to eateries in his state. The state of Louisiana will probably require you to file for a foreign qualification there.
- You formed your LLC, a wholesale auto parts company, in Illinois and want to have a warehouse in Michigan. You will probably need to obtain a foreign qualification in Michigan to legally run your warehouse in that state.
- You live in Texas and have incorporated your marketing consulting business there, while your business partner lives in California. If your partner is working with a majority of your clients in her home state, then you will probably need to register for a foreign qualification in California.
The above situations are just a small sampling of where and when foreign LLC registration may be required.
Realize, however, just because you’re making money from clients in other states doesn’t mean you’ll need foreign qualification. For instance, if you’re a freelance website designer or a consultant providing services to clients in multiple states, you probably won’t need to register as a foreign LLC.
The rules vary from state to state, so check with the Secretary of State office in the states in which you’re looking to expand your business to determine if the requirements for foreign qualification will apply to you in your situation.
Also, because rules and requirements can get confusing, I encourage you to talk with an attorney to make sure you understand your registration obligations. You can face some fines and other penalties if you start doing business in a state and fail to register a foreign LLC if required to do so. And to understand the tax implications of foreign qualification, also consult an accounting professional.
Registering a Foreign Qualification
To file a foreign qualification for your LLC, you must submit a Certificate of Authority for your LLC with the Secretary of State office in the additional state(s) you intend to do business. In some states, the application is called a “Statement & Designation by a Foreign Corporation.” Usually, you can find the form online on states’ Secretary of State websites. You can also ask your attorney or CorpNet to submit the filing for you.
The information requested on Certificate of Authority applications may include:
- The name of your LLC
- The state in which your LLC is registered
- Your LLC’s principal business address
- Your LLC’s address within the state you want a foreign qualification
- Your registered agent’s information in the state you’re applying for foreign qualification
- Whether your LLC is member-managed or manager-managed
Every state has its own form, so the details required will be slightly different depending on where you wish to file as a foreign LLC.
Some states require you have a certificate of good standing from the state in which your LLC was formed before they will grant you foreign qualification. “Good standing” means you’ve faithfully paid your state taxes, upheld licenses and permits, and have met other compliance responsibilities.
Foreign LLC Costs
Just as the specific rules and requirements vary by state, so do the registration fees. The current range is from $50 to several thousand dollars, with most states falling between $100 to $300. An attorney’s fees for preparing and submitting your application will add some additional cost. To have your paperwork handled accurately and more cost-effectively, you can ask CorpNet to prepare and submit it for you.
Consequences if You Don’t File a Foreign Qualification
No good comes from ignoring any foreign qualification requirements that apply to your business. It’s illegal to operate your company in a state if you fail to register as a foreign LLC when the state’s rules demand it.
The penalties include:
- Inability to file lawsuits in the state(s) in which you needed a foreign qualification
- Back taxes for the time period you conducted business but weren’t legally registered as a foreign LLC.
- Interest – Which will be applied on top of your filing fees and taxes calculated for the time you illegally conducted business in the state(s) in which you should have foreign qualified.
Ongoing Management of a Foreign LLCs
Just as your LLC will need to stay current with the compliance responsibilities in its home state, it will also be subject to ongoing requirements to operate legally in the states where it has foreign qualification.
A few common business compliance requirements foreign LLCs may need to keep in step with include:
- Paying state taxes.
- Maintaining business licenses and permits.
- Filing state annual reports (also called “statements of information”) or annual registration forms.
Alternatives to Foreign Qualification
Rather than file as a foreign LLC in other states, some business owners choose to expand their companies by creating separate LLC entities in the states where they want to operate. The primary differences between that approach and filing for foreign qualification include:
- Possibly more compliance formalities – This will depend on the specific states you will form your LLCs in.
- Higher costs – Typically, forming an entirely new LLC in a state will cost more than filing for foreign qualification there.
- More administrative and record-keeping responsibilities – You’ll be running multiple companies rather than just one. With that comes more paperwork.
- Legal separation between business locations – This can be an advantage because if your LLC in one state has debt or legal issues, the assets of your LLCs in other states won’t be at risk.
Expand Your LLC Into Other States Legitimately and Legally
Growing your LLC and extending its reach into other states is exciting. It comes with increased responsibility, though. Overlooking or ignoring the foreign qualification requirements that apply to you will put your business at risk and jeopardize everything you’ve worked so hard for.
To ensure you understand what you must do to legally and legitimately expand your business, consult an attorney for guidance. And when you’re ready to move forward with applying for foreign qualification, contact my team at CorpNet.
We handle foreign LLC paperwork in all 50 states and will see to it that your filings are done accurately, quickly, and cost-effectively.